Easy Go - Onboarding
Automated Employee Onboarding
Boomi’s low-code, high-productivity platform minimizes the need for traditional CI/CD pipelines by incorporating built-in deployment features like atomic deployment packages, environment-specific permissions, and full traceability. However, integrating Boomi with external CI/CD platforms can provide additional benefits such as coordinated deployment of Boomi assets with non-Boomi dependencies, ensuring separation of duties between development and operations teams, and improving auditability for compliance. Organizations may also adopt CI/CD integration to standardize deployment processes and enhance consistency across environments.
List of Applicattions
Google Forms
Collects onboarding data from new hires, ensuring a structured and streamlined data collection process.
Workato
Automates data processing, triggers workflows, and integrates different applications to enhance efficiency.
Boomi
Facilitates data transfer and synchronization across multiple systems, ensuring consistency.
MDH (Master Data Hub)
Acts as a central repository for employee data, maintaining uniformity across systems.
Zoho
Handles HR management and other employee-related data to support administrative processes.
Office 365 & Gmail
Provides communication and collaboration tools, such as Outlook, Teams, and email notifications, for onboarding updates.
Automated Employee Onboarding Workflow
The image represents an automated workflow for employee onboarding. Data is first collected through Google Forms and then processed by Workato, which automates the integration. The information is sent to MDH (Master Data Hub), where it is structured and stored. MDH then inserts the form data into Zoho People for HR management. Simultaneously, it grants employees access to Office 365 applications for seamless collaboration.
Employee Onboarding Process Flow
Employee Data Collection
A new hire fills out a Google Form with onboarding details such as name, role, and department.
Data Retrieval & Processing
Workato retrieves form data and begins processing.
ID & Account Generation
The system automatically creates an Employee ID, generates an email account, and assigns a default Office 365 account.
Data Distribution
Workato transfers employee data to MDH for centralized storage, Zoho for HR record updates, and Office 365 for email and communication setup. This ensures seamless integration, minimizing manual effort and errors.
Notifications
Gmail/Outlook sends welcome emails and relevant notifications to the new hire and stakeholders.
Access Provisioning
The employee receives access to necessary applications and tools for a smooth onboarding experience.
Future Enhancements
Offboarding Automation
Automating access removal in Zoho and Office 365 will enhance security and prevent unauthorized access.
Single Sign-On (SSO)
Implementing SSO login will allow employees to access multiple applications with a single login, improving security and efficiency.
Enhanced Security Measures
Strengthening security with MFA and activity monitoring will protect sensitive data and ensure compliance.
Automated Employee Onboarding Workflow
The onboarding process starts with new hires submitting their details via Google Forms. Workato then retrieves this data, generating an Employee ID, creating an email account, and assigning an Office 365 account. The data is transferred to MDH (Master Data Hub) for centralized storage and synchronization. From there, it is sent to Zoho, where HR records are updated and relevant application access is provided. Simultaneously, Office 365 is configured for email and Teams access. Finally, Gmail/Outlook sends welcome emails and notifications to the new hire and stakeholders.
Easy Go - Onboarding: Simplifying and Automating Employee Onboarding Effortlessly.
